The administrator will secure and maintain such records. Rules ofbehavior for useof enterprise income verification. Social security and supplemental security income ssssi benefit. Reminder of enterprise income verification eiv system. Final rule was published in the federal register this made the use of the entire eiv system mandatory by phas and oas, effective january 31, 2010 9 subsequent guidance housing notice 206 change 4 of the hud occupancy handbook 4350. The eiv system is a federal database that provides quick, easy access to resident income information. The table below lists coordinator functions for which the owner of the property or authorized. The eiv master files in july 2010, hud released hud notice 1010 as a guide for owneragents using huds enterprise income verification system.
The eiv system is available to all phas nationwide. This document has been completed in accordance with the requirements of the hud system development methodology. Agencies are required to measure improper payments annually, develop improvement targets and corrective actions, and track results. The security administration manual for eiv systems provides an overview and details. The use of eiv, an independent third party income verification source, will better ensure that the right benefits go to the right persons. User accounts for the eiv system will be provided on a needtoknow basis, with appropriate approval and authorization. All public housing agencies phas are required to use huds eiv system. Secure system login united states department of housing. S department of housing and urban development public. Eiv guidance tenants who need to request a current social security award letter may request a new letter from ssa by calling 180077212 tty 18003250778 or by requesting it over the. Eiv user access authorization current and original 7. Refer to the appropriate product for symbols that apply.
For pih program users, the phas eiv user administrator must request the assignment of a role and the field office user administrator m authorize that role within eiv s user administration ust module. A system administration manual serves the purpose of an operations manual in distributed clientserver applications. The department ofhousing and urban developments eiv system contains sensitive data obtained from thedepartment of health and human services hhs and the social security administration ssa and from other hud secured systems that must be protected. This introduction is divided into the following sections. It allows archives to easily create and publish findi. Multifamily eiv for users 05142015 heather staggs, ahm, cpo, fhc. Assisted housing services corporation winter edition. The mabank housing authority access form will be used to request additions, deletions, or modifications of user accounts with access rights to the eiv system. This is an extract from the eiv operations manual, portions of which are restricted. Understanding these basic techniques will allow you to tailor west system products to your exact repair and construction needs. Review section 4 on security contained in the multifamily eiv user manual for.
Hud notice 201121 was issued on august 17, 2011 and replaces all previous notices. Eiv enterprise income verification some eiv history 2001. Information related to creating and managing content is provided in the companion manuals creating content and managing content. User manual for multifamily housing program users authorization memorandum i have carefully assessed the eiv user manual 6. Cannot duplicate eiv income information or redisclose eiv. Optional phatenant certification page available under income information by head of household function. Refer all other servicing to qualified service personnel.
Whats in this manual symbols and conventions resources available from the. Department of housing and urban development april 20. The enterprise income verification eiv system is a webbased computer system that contains employment and income information of individuals who participate in hud rental assistance programs. View and download bosch security system user manual online. Electronic insurance verification user guide version 1. Eiv enter prise income verification system security policy. This manual provides details regarding the system administration of uperform, including server installation and configuration. Mf business partners owners, management agents, services bureaus, and contract administrators can request and receive access to the eiv system, as described in chapter 3, getting access to eiv of this manual, to obtain the same types of data as were available from tass, i.
This training provides public housing agencies with a comprehensive understanding of the enterprise income verification eiv system and how to. Eivs staffs recruited have high qualifications, professionalism, responsibility and are always wholehearted for work. Final rule was published in the federal register, making use of the entire eiv system mandatory by phas and hacep, effective january 31, 2010. As a condition of initial and continued access to the eiv system, hud and pha staff are required to complete annual security awareness training and eiv system. In addition to assisting with the employment and verification process, eiv. Users then had access to the housing authoritys tenants financial information. See appendix d hud rules of behavior and user agreement. Enterprise income verification eiv system user access. Fast facts the eiv master file the eiv master file reports used to monitor resident compliance the eiv system contains standalone reports that identify potential issues which may impact the familys assistance. Security awareness training is a crucial aspect of ensuring the security of the eiv system and data. Match searches its system for the tenants ssn, last name and date of birth.
Since the use of eiv became mandatory for oa, oas are required to maintain access to the system and incorporate all of its functionality fully in their daytoday operations. Eiv user administration manual for public housing program page iv eiv pih user administration authorization memorandum i have carefully assessed the eiv user administration manual for public housing program. The enterprise income verification eiv system is intended to provide a single source of. Eiv user administration manual for public housing program page iii eiv pih user administration authorization memorandum i have carefully assessed the eiv user administration manual for public housing program. Eiv mf user administration manual external users eiv 9. One system administrator module must be purchased for the main installation regardless of how many other accounting modules are installed. Presidents management agenda makes reducing improper payments a key governmentwide priority. For pih program users, the phas eiv user administrator must request the assignment of a role and the field office user administrator m authorize that role within eivs user administration ust module. This computer system, and all the systems associated with this system for user authorization and authentication, are protected by a computer security system. This manual is designed to help you become familiar with west system products and use them effectively. Housing authority users may not fully understand eivs capabilities and their. Use the pdf linked in the document sidebar for the official electronic format. Cannot duplicate eiv income information or redisclose eiv income information to any user not authorized by. Hud strongly encourages phas to use and implement the eiv system in their daytoday.
Eiv user manual for pih users eiv system security administration manual what new in eiv. These policies and procedures are compliant with the hud handbook 4350. This manual represents a summary of the most important policies relative to the eiv. Eiv recent new requirements and what we look for during. Cannot enter eiv income information on any portable media 4. This office has also developed security awareness training questionnaires for eiv user applicants. There are no user lubrication or adjustment requirements. Do tenant files contain a signed tenant consent to disclose eiv income form for each adult member, 18 years of age or older, or signed selfcertification stating that each adult member, 18 years of age and older, were interviewed separately. The eiv system is a hudprovided internetbased tool that allows housing. Secure system login united states department of housing and. Eiv system, a user must obtain access rights to the eiv system as either an eiv coordinator or eiv user depending upon the required level of functionality in the system.
Permission is granted to copy and distribute translations of this manual into an. Therefore, it could take up to two weeks before contracts assigned show in the eiv system for a particular user be patient. For existing eiv user applicants, the security awareness training questionnaire for eiv users needs to be completed annually. Agenda duns numbers bed bugs suspended or rejected vouchers. Who is accessing eiv system and from where are staff sharing access ids and passwords is eiv data being shared with other entities not authorized to view eiv data e. In order to account for the 120 days permitted to process an annual recertification, all recertifications with an effective date of june 1, 2010, and beyond must reflect use of the eiv system.
Eiv enter prise income verification system security policy baldwin housing commission. The computer will not be left unattended by personnel when signed in to the eiv system. The eiv administrator will ensure that all users who access the eiv system have a current user agreement on file. Eiv users authorized by owners to have access to the eiv system on their behalf must also complete the applicable online security awareness training questionnaire for multifamily housing programs upon initial access to the system and annually thereafter. Eiv system user access, authorization form and rules of behavior and user agreement. Security system security system pdf manual download. The current reference is in notice pih 201712, administrative guidance for effective and mandated use of the enterprise income verification eiv system. System multifamily housing programs security administration manual october 2016 and instructions for. Eiv data will not be displayed on the computer screen so unauthorized persons can view it. Eiv usage checklist for all multiple adult member households. Users will not share user names or passwords with anyone. As of december 29, 2009, hud mandated the use of the eiv system in its entirety.
The rules of behavior do not replace existing hud policies, rather they are intended to enhance and further define the specific rules each user must follow while accessing the eiv system. External user administration manual for multifamily. Limiting access to eiv data user accounts for the eiv system will be provided on a needtoknow basis, with appropriate approval and authorization. System administrator user manual chapter 1 introduction this chapter describes the basic format and presentation of the infinity power user manuals and their structure. Eiv user administration manual for public housing program page ii revision history note. The coordinator will monitor user activity on the eiv system. Reminder of enterprise income verification eiv system data disclosure and safeguards owners, management agents, and contract administrators for hud multifamily housing properties are. All mabank housing authority employees and contractors who access any eiv system will have a current signed user agreement on file. Rns system user manual explanation of symbols on product or package labeling. To reinforce the importance of respecting the privacy of data, users are strongly encouraged to also conduct security awareness training, onsite, at least annually. This manual includes overview information and stepbystep procedures for system. Eiv enterprise income verification uiv upfront income verification ssa social security administration ssi supplemental social security. However, hud granted housing authority users access to the eiv system without ensuring the users received any eiv training. Must sign nondisclosure oaths rob for nonsystem users that eiv income information will be used only for the purpose of the audit 5.
Managers will accept and process applications in accordance. The security administration manual for eiv systems provides an overview and details the process for how access to the eiv system is granted. The user manual provides information about safety, handling and the basic techniques of epoxy use. System administrator csa, or simply administrator, as a means of differentiating you as the primary user for. Agenda duns numbers bed bugs suspended or rejected. Eiv master binder administrative information and signatures hud properties only. This document has been published in the federal register. Chapter four of the eiv multifamily program user manual provides specific security information and guidance that must be adhered to when developing policies and procedures. Periodically wipe the unit with a clean, lint free cloth. Enterprise income verification eiv system user access authorization form and rules of behavior and user agreement a notice by the housing and urban development department on 01262010 document details. Owners, in connection with the administration of multifamily housing programs. Enterprise income verification security policy manual. Rules ofbehavior for useof enterprise income verification eiv information.
The eiv user manual and the external user administration manual will be updated to include instructions on using the enhanced eiv system. Eiv recent new requirements and what we look for during mors. The rules are consistent with the policy and procedures described in the following security document. Must sign nondisclosure oaths rob for non system users that eiv income information will be used only for the purpose of the audit 5. Management certification please check the appropriate statement.
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